Privately Funded Clients Fees & Services

Payment Terms:

Occupational Therapy and Speech Therapy services are both charged the same hourly rate
All therapist types (face to face, phone, teletherapy, documentation) is charged at the same hourly rate (*Note: Community visits involve additional costs)
NDIS and Non-NDIS clients are charged at the same rate – as per the NDIS Code of Conduct (Amendments July 2023)
Private Health Insurance and Medicare Plans can be used to make payment
Fees are due in full at the time of the service.

Appointment Timing

Appointment time commences at the scheduled time for the duration of 60 mins.
If late arriving to the appointment, the child only benefits the remaining direct scheduled face to face time. The appointment is charged in its entirety regardless of the child’s arrival time.
At the end of direct appointment time, the child’s care then reverts to the parent/carer who brought the child to the appointment (including if the appointment is via Tele-therapy). The child is then no longer under the therapists care as they are likely to have back to back therapy appointment scheduled that require their attention.

Kid Sense Fees and Services 2024
Assessment Triage Phone Call Appointment
Assessment Triage Phone Call Appointment
15 mins Phone Call Appointment (to plan appropriate assessment focus, activities & reporting needs)		Complimentary
Initial Appointment / Assessment Deposit (to secure appt)
Payment is required no later than 72 (business) hours before appt, or appt is forfeited. Deposit is credited to child's account as partial payment toward initial service fee. At the time of service, the only further payment required is the gap between the deposit held in credit and the full fee.		$100
Initial Appointment / Assessment
Service	Duration	Cost
Short assessment (No Report)	(Direct) 60 Mins Assessment (Indirect) Scoring, interpretation, analysis of results & Treatment Planning	$395.96
Short assessment (Report Included)	(Direct) 60 Mins Assessment (Indirect) Scoring, interpretation, analysis of results & Treatment Planning (Indirect) 60 Mins Assessment Written Report	$593.94
Short assessment (Report Included)	(Direct) 120 Mins Assessment (Indirect) Scoring, interpretation, analysis of results & Treatment Planning (Indirect) Written Report	$969.95
Treatment
(Direct) Treatment Appointments	(Direct) 50 Mins Assessment (Indirect) Progress recording & Treatment Planning	$192.50
(Direct) Treatment Appointments	Any Indirect treatment listed below conducted at the hourly rate (pro rata)	$192.50
TREATMENT APPOINTMENTS (Direct Service)
*Medicare does not cover any services other than face to face services (Direct) Treatment appointments can include: Face to Face Clinic Appointments Parent/school/ Allied Health Provider Conference (discussion rather than intervention focused) Tele-therapy Services Phone appointments (to Teachers / Family / Allied Health Practitioners) Community Visits
Community Visits (school/kindy/childcare/home/playground etc)
Quote provided upon request to specified location Charged pro rata at the hourly rate and additional travel and petrol costs		Hourly rate of $192.50 *charged pro-rata
TREATMENT APPOINTMENTS / 'Value Ad' Documentation (Indirect Service)
*Medicare does not cover any of these indirect services Indirect Therapy includes 'value add' supports to therapeutic needs across environments Assessment / Progress reporting Extensive home/school recommendations Detailed Home Programs Equipment Prescription Visual Cues to support home / classroom integration		Hourly rate of $192.50 *charged pro-rata

Non-Attendance or Cancellation of Scheduled Appointments
Medicare	Private
48 (business ) Hrs notice required. $100 Fee (not covered by Medicare)	48 (business) Hrs notice required. $ 100 Fee
Non-Attendance or Cancellation of Scheduled Appointments Fees 2024
*Non-Attendance is charged at the same an advised cancellation
Assessment Triage Phone Call Appointment
If 2 missed Ph Appts, appointment proceeds without the triage call
Initial Appointment / Assessment Deposit (to secure appt)
Cancellation: In the event of the initial appointment cancellation/non-attendance without 48 hours advanced notice, the $100 deposit is retained by Kid Sense as the cancellation fee. Reimbursement: Cancellation of the initial appointment with more than 48 hours advanced notice, allows the $100 deposit to be refunded or initial appointment to be rescheduled.
Initial Appointment / Assessment
Full 48 (business) Hrs notice of non-attendance is required to prevent cancellation fees. Failure to provide 48 (business) Hrs notice of cancellation will result in a charge of: $100 for each and every 60 min appt scheduled on the day eg if having assessment AND Report writing is scheduled on the same day $100 fee for each appt is charged.
Treatment (whether direct or indirect)
*Cancellation fees are not covered by Medicare. Full 48 (business) Hrs notice of non-attendance is required to prevent cancellation fees. Failure to provide full 48 (business) Hrs notice of cancellation will result in a charge of: $100 for each 60 min appt scheduled on the day regardless whether direct or indirect
Privately Funded	Medicare
48 (business) Hrs notice required. $ 100 Fee	48 (business) Hrs notice required. $100 Fee (not covered by Medicare)
Community Visits
Full 48 (business) Hrs notice of non-attendance is required to prevent cancellation fees. Failure to provide full 48 (business) Hrs notice of cancellation will result in a charge of: $100 for each 60 min appt scheduled on the day regardless (including the location visit itself, travel time to and from the location, AND any scheduled Documentation time). If the therapist is required to leave the community visit (due to risk/ safety issues, or if the Risk Assessment Action Plan is not being adhered to by the parent/carer) the full cost of the scheduled community visit will be charged (regardless of how long the therapist attends).

Policy Change:

Kid Sense fees, charges and cancellation policies are subject to change, and it is the responsibility of the parent/carer to check these policies for changes on a regular basis. By continuing appointments with Kid Sense, you agree to any changes to the Kid Sense Terms and Conditions and policies.

Wherever possible, and where the client agrees to receiving general Kid Sense communication, information regarding fees, charges and cancellation policies will be disseminated.

OUTSTANDING PAYMENTS

FAILURE TO MAKE PAYMENT: In the event of outstanding payments, Kid Sense reserves the right to cancel future appointments with 72 (Business) Hrs notice until outstanding payments have been cleared.

Clients who fail to pay on the day of service 3 times in 3 months will be required to pay the cost of the cancellation fee ($100) in advance for their future appointments in order to secure them.

Kid Sense reserves the right to charge interest on tax invoices which are not paid by the due date. Interest will be calculated compounded daily at a rate of 6% above the prevailing Reserve Bank of Australia official cash rate.  We reserve the right to recover all default costs and enforcement expenses in the event tax invoices are not paid by the due date, and recovery action is necessary.

The parent/carer agrees that Kid Sense Child Development will hold a general common law lien over all personal records, files, papers and documents relating to services provided, including electronic data produced (documents) as a result services provided & which are in Kid Sense Child Development’s possession or control, as security for all outstanding amounts owed by you to Kid Sense Chid Development including but not limited to unpaid tax invoices, interest, default costs and enforcement expenses (Outstanding Amounts) until all Outstanding Amounts are paid in full.